GDPR Compliance Solutions Services
Previously, only companies based in the European Union (EU) collecting personal data from EU citizens needed to follow this standard.
Now, any company doing business in the EU needs to comply with it, including companies based in the United States.
General Data Protection Regulation Compliance
GDPR compliance became mandatory on May 28, 2018. Its purpose is to allow EU residents to better control who uses their data and why. The standard also helps improve data security in part by creating a unified standard for PI for companies who do business in the EU.
At Solvere One, our team helps US companies nationwide implement successful measures to comply with the GDPR and avoid penalties.
What Are The GDPR Requirements
The GDPR outlines different requirements that companies collecting personal data on EU citizens must comply with. Among them include:
- Restrictions on the use of data.
Companies must abide by certain principles for personal data use, including processing transparency, only using personal data for specific purposes, and only keeping data long enough to fulfill that purpose. You must process information in such a way to ensure security and confidentiality.
- Be able to show compliance.
If you’re GDPR compliant but can’t prove it, then you aren’t considered compliant. There must be proper documentation to demonstrate your compliance and avoid penalties.
- Apply appropriate technical and organizational measures.
You must consider data protection when creating any new product or service under the GDPR. Technical measures could include requiring password best practices for employees, while organizational measures could mean adopting new privacy policies regarding PI or controlling employee or third-party access to PI.
- Notify subjects when something goes wrong.
In the event of a security breach, the GDPR gives you 72 hours to tell the victims. However, if you encrypt personal data—reducing the chances that someone would be able to use it—you may be exempt from this requirement.
- Data processing must be justifiable.
There are six instances in which the GDPR considers using personal data acceptable, and you must meet at least one of them to be able to process data. These include unambiguous consent, preparing a contract in which the person is a party, and performing a task in the public interest, among others. If the reason for justification changes, it must be documented and the subject notified.
This is not a complete list. You must also have consent from the individual to process their PI, as defined by the GDPR. This means permission is given freely and clearly, and subjects can decide to renounce their consent at any point. Your business may also be obligated to appoint a Data Protection Officer (DPO), a person responsible for maintaining GDPR compliance at your organization.
What Is Personal Data as Defined by the GDPR?
The GDPR considers personal data to include any information that relates to an individual or can be used to identify an individual directly or indirectly. Understandably, this is a broad definition, so the GDPR provides some specific examples:
- NAMES AND EMAIL ADDRESSES
- LOCATION INFORMATION
- BIOMETRIC DATA
- ETHNICITY, GENDER, RELIGIOUS BELIEFS
- WEB COOKIES
- POLITICAL OPINIONS
- PSEUDONYMOUS DATA
if it’s easy to identify the individual it pertains to other information including photos, bank information, or ip addresses.
Penalties for Non-Compliance
Being ignorant of the GDPR isn’t considered an excuse for non-compliance.
If you’re a US company collecting personal information from EU residents, you must follow protocol or face financial ramifications.
The fines cannot exceed 20 million euros or 4% of global revenue, whichever number is higher.
In addition, any EU citizens affected by your misuse or compromised security of their information can seek damages.
How Can You Begin to Implement GDPR Measures?
Starting the process of GDPR compliance can feel overwhelming. Fortunately, outsourcing can make it easier and more affordable to gain compliance. At Solvere One, we help businesses with an EU presence attain GDPR compliance with managed security services.:
- Cost-Effective Outsourcing
Starting the process of GDPR compliance can feel overwhelming. Fortunately, outsourcing can make it easier and more affordable to gain compliance. At Solvere One, we help businesses with an EU presence attain GDPR compliance with managed security services.
- Use Experienced Professionals
Our professional team is well-versed in GDPR compliance and takes a proactive, comprehensive approach to meeting your goals. Our committed industry leaders conduct a thorough assessment to determine where you stand and identify gaps keeping you from complying with GDPR.
Using tailored solutions to make the most of your resources, we help you save time, money, and frustration, all while keeping your business fully operational and focused on its core goals.
Complete Compliance From One Provider
By leveraging the expertise of an experienced IT provider such as Solvere One, we make gaining compliance simple with strategized procedures, giving you concrete action to close gaps and reduce risk while enhancing security.
Don’t let attaining GDPR compliance fall to the bottom of your to-do list. Non-compliance comes with hefty fines that can essentially wipe out your business.
Let us help your company make a plan with actionable steps to achieve compliance. Contact us at Solvere One today at (202) 905-2722 to get started with GDPR compliance!